Safeguarding Policy

1. Policy Statement

Safe Online Space Cymru is committed to safeguarding all individuals who participate in our programmes, events, campaigns and online platforms. We recognise our responsibility to create safe environments where everyone is treated with dignity, respect and care.

2. Scope

This Safeguarding Policy applies to all staff, directors, volunteers, contractors and anyone working on behalf of Safe Online Space Cymru. It also applies to all individuals and groups participating in our services, events and digital platforms.

3. Safeguarding Principles

• Zero Tolerance: We do not tolerate abuse, exploitation or harm in any form.
• Shared Responsibility: Safeguarding is everyone's responsibility.
• Inclusivity: We prioritise the safety of children, young people and vulnerable adults.
• Transparency: We maintain clear reporting procedures and accountability.
• Confidentiality: Safeguarding concerns are handled professionally, respectfully and confidentially.

4. Definitions

• Abuse: Any action causing physical, emotional, sexual, financial harm or neglect.
• Child / Young Person: Anyone under the age of 18.
• Vulnerable Adult: An adult who may be at greater risk because of disability, illness or other circumstances.
• Safeguarding: Protecting people from harm while promoting their wellbeing.

5. Roles and Responsibilities

Designated Safeguarding Lead (DSL)

• Ensures implementation of this policy.
• Oversees safeguarding training.
• Acts as the main point of contact for safeguarding concerns.
• Reports serious incidents to external authorities where required.

Staff and Volunteers

• Follow this policy and safeguarding procedures.
• Complete safeguarding training.
• Report safeguarding concerns immediately.

Directors

• Ensure organisational compliance.
• Review and approve safeguarding policies.

6. Code of Conduct

• Treat everyone with dignity and respect.
• Ensure activities remain inclusive and appropriate.
• Avoid situations where you are alone with children or vulnerable adults.
• Report safeguarding concerns immediately.

7. Reporting and Responding to Concerns

Reporting Procedure

1. Recognise signs of abuse or harm.
2. Respond by ensuring the person's immediate safety.
3. Report concerns to the Designated Safeguarding Lead (DSL).
4. Record the concern using the Safeguarding Concern Form.
5. Refer to local authorities or law enforcement where appropriate.

8. Safeguarding Procedures

Recruitment and Training

• Enhanced DBS background checks where appropriate.
• Mandatory safeguarding induction.
• Annual safeguarding refresher training.

Event and Activity Risk Assessments

• Risk assessments completed before every activity.
• Events supervised by trained staff and volunteers.
• Digital events include moderated online environments.

Online Safety Measures

• Strong data protection measures.
• Moderated online platforms and communities.
• Digital safety education and resources.

9. Confidentiality and Data Protection

All safeguarding concerns are treated with strict confidentiality. Records are securely stored and only accessible to authorised personnel. Personal information is processed in accordance with the UK General Data Protection Regulation (UK GDPR).

10. Monitoring and Review

This policy is reviewed annually by the Directors and the Designated Safeguarding Lead to ensure continued effectiveness and compliance with current legislation and safeguarding guidance.

11. Relevant Legislation and Guidance

• The Children Act 1989 and 2004.
• The Safeguarding Vulnerable Groups Act 2006.
• The Care Act 2014.
• Working Together to Safeguard Children (2018).
• UK General Data Protection Regulation (UK GDPR).

12. Contact Information

• Designated Safeguarding Lead: Princess Onyeanusi
  [email protected]
• Deputy Safeguarding Lead: Opeyemi Olorunfemi
  [email protected]
• Local Authority Safeguarding Board: Cardiff and Vale Regional Safeguarding Board
• Emergency Services: 999